FAQ: Submitting your Artwork
What type of work may I enter?
Works in any style, medium and on any material may be submitted, provided they are in keeping with miniature techniques. All work is subject to selection by the Selection Committee.
How many works may I enter?
For Non Members, up to 5 miniatures may be submitted.
For Full Members (RMS) up to 8 miniatures may be submitted, plus, up to 4 larger works.
For Associate Members (ARMS) up to 6 miniatures may be submitted, plus, up to 4 larger works.
How much does it cost to enter as a Non Member?
£15.00 (incl VAT) for each work, which is non refundable.
How can I pay my submission fee?
1) Via Card Machine, please ring Claire Hucker on: 01454 269268 (Mon-Fri, 10-4pm) Please note there is a £3 admin fee for Credit cards, Debit cards are free.
2) Via BACS, to Royal Miniature Society
Sort Code: 30-93-45
Account number: 00640264
Ref: 'Entry Fee'
3) Cheque, attached to your submission form, for the total amount, made payable to 'The Royal Miniature Society' and hand it in/post it with you work on submission day.
Note: On submission day, payment can only be made by cash or cheque
What are the size limits on Portraits?
Heads which are the primary focus of the work must not be larger than 2". ‘Heads’ is interpreted as ‘heads with normal hairstyles’ and does not include hats, head-dresses or unusual built-up hairstyles; for pets, ‘heads’ includes ears. The final decision will be at the complete discretion of the Council.
Does my work need to be for sale?
All work submitted must be for sale, unless human/pet Portrait work. See the Not For Sale (NFS) Rule.
When does the 'Not for Sale' (NFS) Rule apply?
Only human or pet portraits may be submitted NFS ie. for exhibition only. Portrait artists benefiting from this exception must, however, send in one non-commissioned work (not necessarily a portrait) which must be for sale and must be of equal value and quality as the commissioned work. Prices for portraits not for sale, including the commission due to the Society on commissioned work (no VAT will be due on commission) should be entered on the schedule in brackets before NFS. They will appear, also in brackets, before NFS in the catalogue as a useful guide to clients who wish to place a commission. Artists wishing to take advantage of the NFS rule above should note that, if the work submitted for sale is inferior in quality to the work NFS, all of the submitted works may be rejected by the Selection Committee. Royal portraits are admissible only if they are bona fide commissions for which sittings have been granted, or historical, or by the Selection Committee’s special permission.
What is the minimum price should I place on my work?
All work must be for sale, except that entered under the N.F.S rule. Minimum prices are £350 for portraits, £150 for subject work and £150 for sculpture.
Should the price of my work include commission?
Yes, the price of works should include an allowance for the Royal Miniature Society commission of 42% (Non Member) or 37% Member (ARMS/RMS). If you are registered for VAT, then the VAT due on the selling price of the work should be included in the price.
Can I submit work if I am not a UK resident?
Yes, we welcome artists to submit work to this miniature exhibition, even if you are not normally resident in the UK.
If you live in the European Union (EU) without a UK residence and your work is sold at the exhibition you have a responsibility to register an account for UK VAT with H.M. Revenue & Customs.
Artists without a UK residence (known as ‘NETPs’ – non-established taxable persons) will find further details on ‘NETP’ status and how to register for VAT at www.hmrc.gov.uk (HM Revenue & Customs Reference: Notice 700/1, Mar 2014), under the heading ‘Should I be registered for VAT’. Please note, the registration process can take up to 4 weeks. Please address any questions you may have to the VAT Helpline on tel. no. 0845 010 9000 or, if your call is from outside the UK, +44 2920501 261.
Where do I send my work?
Work may be sent in by post to: Royal Miniature Society, Mall Galleries, 17 Carlton House Terrace, London SW1Y 5BD, by the date specified on the 'Non members information sheet' and unsold or rejected work can be returned by 'Picture Post' who charge a fee for this service.
What is the maximum overall Image size, including frame or Sculpture size?
The maximum overall sizes for miniatures including picture, frame and mount if any, are:
Rectangles and Ovals: 4.5" x 6" (11.5 x 15cm)
Squares: 4.5" x 4.5" (11.5 x 11.5cm)
Rounds: 4.5" (11.5cm) diameter
Mounts: must not be wider than 3/4" (2cm) top and sides with 1" (2.5cm) at the bottom or 3/4" (2cm) all round.
Frames: should not be wider than 1" (2.5cm) nor deeper than 3/4" (2cm) and cannot be placed if they are very heavy.
Sculpture: should not exceed 8" (20cm) across the longest measurement and include the base.
Should I include devices for hanging?
No, do not attach any hanging devices to your work. However, hanging loops that are part of the frame design e.g. brass oval frames with a hanging loop at the top of the frame are acceptable. We operate our own hanging system. All hooks, eyes and wires must be removed before delivery to the Mall Galleries and works should be unwrapped on arrival (if hand delivering) before being presented to our art handling team.
How should I present my work, if framed?
Please pay attention to this section as bad presentation may prejudice acceptance.
Frames should be of good quality and hold the work, mounts and glass securely. Pay particular attention to the mounts, they must be clean, the inside bevel edge should not be badly cut or overcut at the corners. Sellotape or masking tape sealing of the back of the miniature is not acceptable, although brown gummed tape is acceptable. The glass must be clean, particularly inside. Non-reflective glass is not allowed. There should be absolutely no stands or other protrusions such as screw eyes on the backs of miniatures, unless they are attached decoratively to the frame, (usually oval frames). The final decision will be at the complete discretion of the Council.
How do I find out if my work has been accepted?
On RECEIVING DAY, each art work submitted will be given a registration number. ie: R1, R2 etc. If you have not delivered your work personally to the Mall Galleries, these numbers will be emailed or posted to you on SELECTION NOTIFICATION day.
The registration number of each selected works will be entered onto the website under the heading: SELECTION NOTIFICATION. If your Registration number is not listed, your work has not been accepted at this time.
How do I become an Associate Member (ARMS) of the Royal Miniature Society?
The Selection Committee of the Society elects Associate Members once a year at the selection of work for the Annual Open Exhibition.
The Selection Committee looks only at the work submitted, it will not consider transparencies, photographs, web sites or CVs. Therefore, the only method of becoming an Associate Member is to submit work to the Society for the Annual Open Exhibition.
Artists wishing to be considered for Associate Membership must submit the maximum of five works. An artist who had five works accepted in the previous year should send five new works and write CANDIDATE at the top of the schedule if wishing to be considered.
Subject to the acceptance of all five works, the artist could be elected to Associate Membership, however the process is by no means automatic. This means that an artist will need to have five out of five works selected in two consecutive years.
The five works do not have to be of the same size, medium, subject or frame - they should be best work, however.